Yarning Registry
High-Volume Student Registry & Portal System
Built for Aboriginal training providers managing 5,000–10,000+ annual participants. Centralised four-board architecture, QR code intake, live consent management, mobile attendance, and executive Power BI analytics — all on Australian servers.
Built by Country.
Powered by Purpose.
Yarning Crescent is a Supply Nation registered Indigenous business. Every dollar spent with us is a direct investment in First Nations economic participation.
For Procurement Teams
Advance your RAP goals
Choosing Yarning Crescent means your organisation is actively contributing to your Reconciliation Action Plan. Procurement from Supply Nation registered businesses is a recognised, measurable RAP activity.
- Counts as a verified RAP procurement activity
- Supports First Nations economic self-determination
- Reportable to Supply Nation and RAP frameworks
- Demonstrates authentic reconciliation commitment
- Strengthens your ESG and social procurement credentials
"Procurement from Indigenous businesses is one of the most direct ways organisations can contribute to closing the economic gap."
FOR TRAINING PROVIDERS & RTOs
Ask the right question
When you contract services or software, you have the power to drive meaningful change. Ask your provider: "Are you using a Supply Nation registered business?" — it's a simple question that creates a ripple effect of Indigenous economic participation throughout your supply chain.
Ask your provider:
"Does your student registry and training management platform come from a Supply Nation registered business? If not — why not?"
- Strengthens your own RAP commitments through supply chain
- Drives Indigenous procurement without changing your vendor
- Supports the broader First Nations business ecosystem
- Aligns with government and corporate ESG expectations
Every purchase advances reconciliation
By choosing Yarning Crescent, your organisation takes a concrete, reportable step toward your Reconciliation Action Plan targets. This isn't a donation — it's smart procurement that delivers world-class services and drives First Nations economic participation simultaneously.
Isolated spreadsheets can't scale to 10,000 students
Most Aboriginal training providers are managing dozens of separate, program-specific Google spreadsheets — one per class, one per term, one per facilitator. At 5,000–10,000 annual participants, this breaks down fast.
- Consent records scattered across files
- No live view of who can be photographed
- Manual spreadsheet creation for every new class
- Attendance data siloed from reporting
- Per-student pricing models that punish growth
One centralised registry. Flat-rate pricing.
Yarning Registry replaces all isolated files with a single four-board relational architecture. All data lives on Australian servers. One status change launches an entire class — QR codes, consent forms, and live rosters included.
- Live consent status on every student profile
- Red warning flags for field staff — instant visibility
- Auto-generated QR codes per class on launch
- Master attendance ledger feeds Power BI directly
- Flat-rate pricing — no penalty for 10,000 students
Four interconnected boards.
One source of truth.
All data lives inside one central repository on Australian servers, organised into four relational boards. No more floating spreadsheets.
Programs Master
Unchanging curriculum templates — Program ID, Name, Type (Internal vs. Accredited VET), delivery mode, and funding source.
One status change.
Six things happen automatically.
From planning to live attendance — the entire class lifecycle is automated. Your team focuses on students, not admin.
Everything your team needs.
Nothing they don't.
QR Code Intake
Auto-generated unique QR codes per class. Students scan on day one — new or returning — and complete intake without staff intervention.
Consent Management
Live annual consent status for every student — photography, evaluation, and survey. Red warning flags surface instantly for field staff.
Mobile Attendance
Facilitators mark attendance on their phone in under 30 seconds. Live roster pulled direct from the master ledger — no spreadsheets, no sync delays.
Power BI Analytics
Board D feeds directly into Power BI for executive-level retention, completion, and organisational impact dashboards — no manual exports.
Centralised Data Architecture
Four interconnected relational boards replace all isolated Google spreadsheets. All data on Australian servers — no data residency concerns.
Digital Forms & Intake
Complex intake forms with digital signature capture embedded directly in the student portal. Responses map straight back to the master registry in real time.
Built on tools your team already uses
Yarning Registry layers a purpose-built portal over your existing enterprise subscriptions — no new software costs for the core stack.
monday.com (AU)
100% secure repository on Sydney AWS servers. Four relational boards, filtered views, and automation triggers. All data stays on Australian soil.
Softr Portal
Native two-way sync with monday.com. Student login screens, facilitator dashboards, permission-based access — students see only their own profile.
Qualtrics
Complex intake forms with digital signature capture embedded in the student portal. Webhook pushes responses instantly into Board C.
Power BI
Plugs directly into Board D (Enrolments & Attendance) for global retention, completion, and organisational impact dashboards for the executive team.
Admin team action items
Four concrete steps to validate the architecture before full rollout.
Verify Data Residency
Confirm the internal monday.com backend administration panel explicitly maps your tenancy to the AU / APAC region (Sydney AWS).
Test Softr-to-monday Native Sync
Set up a free trial on Softr, link it to a test monday.com board, and configure a mock "Add Student" button to verify sync speed from Softr back into monday columns.
Map the Qualtrics Webhook
Confirm with your internal data lead that your Qualtrics tier has webhook capabilities enabled to push survey responses instantly into a monday.com item.
Prototype the 4-Board Structure
Build a mock-up workspace in monday.com connecting the Students Master board to the Class Attendance master board using cross-board connect columns.
Pricing available on request
Flat-rate pricing — no per-student penalty. Not-for-profit and ACCO pricing available. Contact us for a tailored quote.
Ready to retire the spreadsheets?
Book a demo and we'll walk you through the four-board architecture, QR intake workflow, and Power BI reporting setup — tailored to your program structure.